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Privacy Policy

Last Updated: November 23, 2025

At Sabella’s Notary LLC ("we," "us," or "our"), your privacy and the security of your documents are our top priorities. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our Remote Online Notarization (RON) and Mobile Notary services.

By accessing our website or booking a service, you consent to the data practices described in this policy.

1. Information We Collect

We collect information that identifies you personally to perform legal notarizations. This includes:

Personal Identification: Name, email address, phone number, and physical address.
Identity Verification Data: Government-issued Photo ID (Driver’s License/Passport) images, Social Security Number (for Knowledge-Based Authentication/KBA), and biometric data (video recording of your face during the session).
Transaction Documents: The PDF documents you upload for notarization (e.g., Affidavits, Deeds, Wills).
Payment Information: Credit card details (processed securely by our third-party payment processor; we do not store your full card number).

2. How We Use Your Information

We use your data solely for the purpose of completing your requested notary service and complying with Florida Law. Specifically:

To Verify Identity: We use third-party identity proofing services to confirm you are who you say you are, as required by Florida Statute § 117.295.
To Perform the Notarial Act: To electronically sign and seal your documents.
To Maintain Legal Records: To create a mandatory entry in our electronic Notary Journal.
To Communicate: To send you appointment confirmations, links to your video session, and your final notarized documents.

3. Disclosure of Information to Third Parties

We do not sell, rent, or lease your personal data to independent third parties. However, we must share data with specific trusted partners to facilitate your transaction:

RON Technology Platforms: We utilize state-approved RON platforms (such as OneNotary, BlueNotary, or others) to conduct the secure video session and identity check. These platforms are compliant with Florida law.
Payment Processors: To securely process your payment.
Legal Compliance: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or subpoena).

4. Data Retention (Florida 10-Year Rule)

In accordance with Florida Statutes Chapter 117, we are legally required to retain the following records for a minimum of 10 years:

Audio-Video Recording: An uninterrupted video recording of your RON session.
Electronic Journal Entry: A record of the date, time, document type, and verification method used.

These records are stored securely and encrypted. We cannot delete these records upon request before the 10-year retention period expires, as this is a mandate of Florida State Law.

5. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. Documents and video recordings are stored using bank-grade encryption (AES-256) via our technology partners. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

Request a copy of the personal data we hold about you.
Request that we correct any inaccurate information.
Request deletion of your personal data (subject to the Florida legal retention requirements mentioned in Section 4).

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal, or regulatory reasons.